In the wake of the cyberattack in 2021, the Health Service Executive (HSE) has made significant strides to modernise and secure its financial and procurement systems. The Integrated Financial Management and Procurement System (IFMS) is the cornerstone of this transformation, and for suppliers to the HSE, this new system brings a wave of changes – particularly in how invoices are submitted.
For businesses already using Odoo or considering implementing it, this change represents an opportunity to streamline operations, improve compliance, and ensure faster payments through the use of PEPPOL e-invoicing.
What Is the IFMS Project?
The Integrated Financial Management and Procurement System (IFMS) is the new unified platform designed to simplify and standardise procurement and financial processes across the Irish health sector. The system covers the HSE, Tusla, and Section 38 and 39 organisations.
With the IFMS in place, the HSE aims to:
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Improve financial transparency and reporting
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Standardise procurement processes across all health services
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Support faster payments and more effective budgeting
This system uses SAP S/4HANA and SAP Ariba as the backbone, and for suppliers, the integration of PEPPOL e-invoicing makes a significant difference in how invoices are handled.
What Does PEPPOL E-Invoicing Mean for HSE Suppliers?
As part of the IFMS rollout, the HSE has introduced PEPPOL, the Pan-European Public Procurement Online network, which is a standard for electronic invoicing and document exchange within the EU.
This transition makes invoicing simpler, faster, and more compliant. For suppliers, this means:
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No more emailing invoices or manually uploading PDFs to the HSE
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The ability to automatically submit invoices directly to the HSE procurement system
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Secure and traceable electronic invoicing compliant with EU standards
By adopting PEPPOL, the HSE has streamlined how suppliers interact with them, reducing delays and ensuring that payments are processed quickly and accurately.
How Odoo Makes e-Invoicing Simple for Suppliers
For Irish businesses using Odoo, this change is even easier to navigate. Odoo already supports PEPPOL e-invoicing natively, which means suppliers can connect directly to the HSE’s procurement system without any need for additional complex systems or manual intervention.
Through Odoo, suppliers can:
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Send e-invoices directly into the HSE system via PEPPOL
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Receive purchase orders electronically through Ariba or PEPPOL integrated into Odoo
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Use supported EU invoice formats (e.g., BIS Billing 3.0, XRechnung CIUS, NLCIUS)
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Track invoice delivery and payment status automatically
PEPPOL registration in Odoo is free and available to all Irish businesses using Odoo Enterprise. This means Irish SMEs can easily comply with the HSE’s new invoicing requirements without worrying about additional costs.
A Big Win for Irish Businesses
For local suppliers – from equipment providers to service contractors – the shift to e-invoicing simplifies a process that used to be time-consuming and prone to error.
Consider a small business in Dublin, for example: rather than manually submitting invoices via email or post, they can now create and submit compliant invoices directly through Odoo, seamlessly connecting with the HSE’s SAP Ariba procurement system. This means faster payments, fewer errors, and a smoother process overall.
The integration of PEPPOL into Odoo offers Irish suppliers a simple, reliable way to meet HSE’s invoicing requirements, positioning them well for future digital transformations in public sector procurement.
How Target Integration Can Help
At Target Integration, we have been supporting Irish businesses for over 17 years – helping them digitise operations through ERP, CRM, and automation tools. We specialise in seamless integrations for businesses large and small.
For HSE suppliers, we can help you:
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Enable PEPPOL e-invoicing in your existing Odoo system
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Integrate Odoo with procurement systems like SAP Ariba
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Automate invoice creation, submission, and tracking using Odoo
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Implement full ERP systems with HSE E-Invoicing integration
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Ensure compliance with HSE and EU e-invoicing standards
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Train your team and support your end-to-end digital transformation
Whether you’re a small local supplier or a national distributor, our team can help you navigate this change with ease.
Next Steps: Book a Free Consultation
HSE’s transition to PEPPOL e-invoicing is a critical change that will impact Irish businesses working with the HSE. With Odoo, you can ensure compliance, improve invoicing efficiency, and make sure your business is future-proofed for the ongoing digital transformation in Ireland’s public sector.
📩 Book a free consultation today with Target Integration to learn how we can help you set up your e-invoicing process for the HSE and ensure a smooth transition.
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